adminAs the Office Manager, you will play a pivotal role in ensuring the efficient functioning of our workplace. You will be responsible for coordinating administrative activities, managing office resources, and supporting the overall organizational workflow.
Overview
Languages
English
Education
- No degree, certificate or diploma
Experience
7 months to less than 1 year
Responsibilities:
- Administrative Oversight:
- Manage and coordinate daily administrative operations to ensure smooth office functioning.
- Supervise and provide guidance to administrative staff, assigning tasks and ensuring deadlines are met.
- Handle office communications, both internal and external, maintaining a professional and positive image.
- Resource Management:
- Oversee office budget, expenses, and procurement of supplies, ensuring cost-effectiveness.
- Coordinate office equipment maintenance and technology needs, liaising with IT support when necessary.
- Manage office space organization and layout for optimal functionality.
- Team Collaboration:
- Foster a collaborative and positive work environment among staff members.
- Coordinate office events, activities, and team-building initiatives to enhance employee engagement.
- Facilitate communication between departments and contribute to a cohesive organizational culture.
Requirements:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience in office management or administrative roles.
- Strong organizational and leadership skills, with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal abilities.
- Proficiency in office software and technology.
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Additional information
Security and safety
Work conditions and physical capabilities
- Fast-paced environment
- Attention to detail
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
- Copy of portfolio or relevant work examples
Advertised until
2024-02-09
Here are some frequently asked questions to help you gain a better understanding of this Office manager:
1. What does an Office Manager do?
Office Managers are responsible for overseeing day-to-day operations in an office, managing administrative tasks, and supporting staff to ensure the smooth functioning of the workplace.
2. What are the primary responsibilities of an Office Manager?
Responsibilities include:
- Managing office budgets, expenses, and procurement of supplies.
- Coordinating office activities and events.
- Supervising administrative staff and assigning tasks.
- Overseeing office equipment and technology maintenance.
- Handling communication between departments and external parties.
3. What skills are essential for an Office Manager?
Essential skills include organizational skills, leadership abilities, excellent communication, problem-solving, time management, and proficiency in office software.
4. What qualifications or experience do Office Managers need?
Entry into this role typically requires a bachelor’s degree in Business Administration or a related field. Relevant experience in office administration is beneficial.
5. What distinguishes an exceptional Office Manager?
Exceptional Office Managers demonstrate adaptability, attention to detail, a customer-focused approach, strategic thinking, and the ability to foster a positive work environment.
6. How do Office Managers contribute to office efficiency?
Office Managers contribute by optimizing processes, implementing effective office policies, ensuring a well-organized workspace, and providing leadership to the administrative team.
7. What challenges do Office Managers typically face?
Challenges may include multitasking to handle various responsibilities, solving complex problems, managing conflicting priorities, and adapting to evolving office needs.
8. What career opportunities exist for Office Managers?
Office Managers can advance to roles such as Administrative Services Manager, Operations Manager, or explore opportunities in executive-level administration.
Office Managers are key players in maintaining an organized and efficient office environment, ensuring that daily operations run seamlessly.
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