adminAs the Office Manager at Dolly’s Fish Market, you will be the central point for office coordination, ensuring that all administrative tasks are executed seamlessly. You will play a crucial role in fostering a positive office culture, overseeing day-to-day operations, and supporting the overall success of our team.
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- or equivalent experience
Experience
3 years to less than 5 years
Key Responsibilities:
- Office Organization: Maintain a well-organized and efficient office space, including managing supplies, equipment, and workspace configurations.
- Personnel Management: Oversee administrative staff, including receptionists and clerical workers, by providing guidance, training, and performance evaluations.
- Budget Management: Manage the office budget, tracking expenses, negotiating with vendors, and identifying cost-saving opportunities while ensuring financial objectives are met.
- Communication: Facilitate effective communication within the office, disseminating important information and ensuring that employees are informed about company policies and procedures.
- Event Coordination: Plan and coordinate office events, meetings, and conferences, including logistics, scheduling, and ensuring all necessary resources are available.
- Data Security and Confidentiality: Implement and enforce security measures to protect sensitive information, ensuring compliance with data protection policies and confidentiality standards.
- Technology Management: Oversee the use of office technology, including computer systems, software, and communication tools, to optimize efficiency and effectiveness.
- Personnel Issues: Address personnel issues, conflicts, and concerns, working to create a positive and inclusive work environment.
- Administrative Support: Provide administrative support to executives and teams as needed, including managing schedules, making travel arrangements, and handling correspondence.
Qualifications:
- Bachelor’s degree in business administration or a related field preferred.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and leadership abilities.
- Proficiency in Microsoft Office and other office software.
- Familiarity with budget management and financial reporting.
- Ability to handle confidential information with discretion.
- Problem-solving skills and attention to detail.
Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Retirement savings plan.
- Paid time off and holidays.
- Opportunities for professional development.
- Positive and collaborative work environment.
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Train staff
- Plan and control budget and expenditures
- Resolve conflict situations
- Perform data entry
- Oversee payroll administration
Experience and specialization
Computer and technology knowledge
- Microsoft Publisher
- Accounting software
- Inventory control software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
Area of specialization
Additional information
Security and safety
Transportation/travel information
Work conditions and physical capabilities
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Ability to multitask
- Adaptability
- Integrity
- Time management
Benefits
Financial benefits
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
In person
7 Cow Bay Rd.Prince Rupert, BCV8J 1A4Between 09:00 AM and 11:00 AM
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
- References attesting experience
This job posting includes screening questions. Please answer the following questions when applying:
- Are you available for shift or on-call work?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
- What is your current field of study?
Advertised until
2023-12-12
Here are some frequently asked questions to help you gain a better understanding of this Office manager:
1: What does an Office Manager do?
An Office Manager is responsible for overseeing daily operations in an office, managing administrative tasks, coordinating staff, and ensuring the overall efficiency and functionality of the workplace.
2: What qualifications are required to become an Office Manager?
Qualifications often include a bachelor’s degree in business administration or a related field, coupled with relevant work experience. Strong organizational, communication, and leadership skills are essential.
3: What are the key responsibilities of an Office Manager?
Office Managers are responsible for tasks such as office organization, personnel management, budgeting, coordinating meetings and events, overseeing administrative staff, and ensuring compliance with office policies.
4: How does an Office Manager handle office budgeting?
Office Managers manage budgets by tracking expenses, negotiating contracts with vendors, optimizing resource allocation, and identifying cost-saving opportunities while ensuring that the office operates within financial constraints.
5: How do Office Managers contribute to a positive office culture?
Office Managers foster a positive culture by promoting teamwork, organizing team-building activities, addressing employee concerns, and creating a supportive and inclusive work environment.
6: What skills are essential for an Office Manager?
Key skills include organizational skills, communication skills, problem-solving abilities, leadership capabilities, proficiency in office software, and adaptability to handle various tasks.
7: Can an Office Manager work in different industries?
Yes, Office Managers are versatile professionals who can work in various industries, including finance, healthcare, technology, and more. The skills they possess are transferable across different sectors.
8: How does an Office Manager ensure data security and confidentiality?
Office Managers implement security measures, such as restricted access to sensitive information, secure file storage, and employee training on data protection policies, to safeguard confidential data.
9: Is software proficiency important for an Office Manager?
Yes, Office Managers often need proficiency in office software such as Microsoft Office, project management tools, and CRM systems to streamline administrative tasks and enhance overall efficiency.
10: How can one become an effective Office Manager?
To be effective, an Office Manager should prioritize communication, stay organized, delegate tasks efficiently, foster a positive work environment, and continuously seek opportunities for professional development.
11: What challenges do Office Managers typically face?
Challenges may include managing competing priorities, addressing personnel issues, adapting to changes in technology, and ensuring that the office operates within budgetary constraints.
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