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As an Office Administrator, you will be the backbone of our office, ensuring administrative efficiency, coordinating office operations, and providing support to staff and management.
Job details
- Location: Mississauga, ON
- Salary: 28.50 to 30.00 hourly (To be negotiated) / 35 to 50 hours per week
- Terms of employment Permanent employment: Full time Day
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
7 months to less than 1 year
Responsibilities:
- Greet visitors, answer incoming calls, and respond to emails, directing inquiries to the appropriate person or department.
- Manage office supplies, equipment, and inventory, ensuring availability and timely restocking.
- Organize and schedule meetings, appointments, and travel arrangements for management and staff.
- Assist in creating and maintaining office policies and procedures, ensuring compliance with company standards.
- Handle incoming and outgoing correspondence, including mail, faxes, and emails, distributing them to the relevant parties.
- Maintain office records and databases, updating information as needed and ensuring accuracy.
- Prepare reports, presentations, and documentation for meetings and other business purposes.
- Assist in coordinating office events and gatherings, handling logistics, and ensuring smooth execution.
- Provide general administrative support to the team, including filing, data entry, and other tasks as required.
Requirements:
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar administrative role.
- Proficiency in office management software, including MS Office (Word, Excel, Outlook) and experience with office equipment.
- Excellent organizational and multitasking abilities, with strong attention to detail.
- Exceptional communication and interpersonal skills to interact effectively with internal and external stakeholders.
- Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
Benefits:
- Competitive salary based on experience and qualifications.
- Health insurance benefits and retirement plans.
- Opportunities for career growth and development within the company.
- Positive and collaborative work environment in a professional setting.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Plan and control budget and expenditures
- Resolve conflict situations
- Perform data entry
- Oversee payroll administration
Experience and specialization
Computer and technology knowledge
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2023-12-22
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
- What does an Office Administrator do? Office Administrators oversee administrative tasks, manage office operations, handle correspondence, maintain records, and support staff and management.
- What are the key responsibilities of an Office Administrator? Responsibilities include managing office supplies, scheduling appointments, coordinating meetings, handling communication, maintaining databases, and providing general administrative support.
- What skills are essential for a successful Office Administrator? Essential skills include organizational abilities, time management, proficiency in office software, excellent communication, attention to detail, and adaptability in handling diverse tasks.
- How does an Office Administrator contribute to an organization’s success? They contribute by ensuring an efficient office environment, streamlining processes, facilitating communication, supporting staff needs, and enabling the smooth functioning of daily operations.
- What challenges might an Office Administrator face in their role? Challenges may include managing multiple tasks simultaneously, meeting deadlines, handling unforeseen issues, and balancing various demands from different departments.
- What qualities make an Office Administrator stand out in their role? Exceptional Office Administrators exhibit strong organizational skills, problem-solving abilities, adaptability to changing situations, discretion with sensitive information, and a proactive approach.
- What tools or software does an Office Administrator commonly use? Office Administrators use office suites like MS Office, scheduling software, database management tools, communication platforms, and office equipment to efficiently manage tasks.
- What opportunities for career growth exist for an Office Administrator? Experienced Office Administrators may progress to roles like Office Manager, Executive Assistant, Operations Manager, or pursue further specialization in administrative functions.
- What advice would you give to someone aspiring to become an Office Administrator? Focus on developing organizational skills, improving communication abilities, gaining proficiency in office software, and gaining hands-on experience in administrative tasks.
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