adminShanti Inc is a dynamic [industry/sector] company committed to excellence in [mention any unique features, e.g., innovative solutions, client satisfaction, etc.]. We are currently seeking a skilled and detail-oriented Bookkeeper to join our finance team. If you are experienced in maintaining accurate financial records and have a passion for ensuring financial transparency, we encourage you to apply.
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
2 years to less than 3 years
Responsibilities:
- Financial Record Keeping:
- Maintain accurate and up-to-date financial records using accounting software.
- Record day-to-day financial transactions, including purchases, receipts, and disbursements.
- Bank Reconciliation:
- Reconcile bank statements regularly to ensure accuracy and identify any discrepancies.
- Monitor and manage cash flow, making recommendations for improvements as needed.
- Accounts Payable and Receivable:
- Process invoices and payments in a timely manner.
- Manage accounts receivable and follow up on outstanding payments.
- Coordinate with vendors and clients to address billing inquiries.
- Financial Reporting:
- Generate and analyze financial reports, such as income statements and balance sheets.
- Provide regular financial summaries to management for decision-making.
- Tax Preparation:
- Prepare and maintain documentation for tax filings.
- Collaborate with external accountants or tax professionals during audits or tax season.
- Expense Management:
- Track and categorize business expenses, ensuring compliance with company policies.
- Assist in budget planning and variance analysis.
- Compliance and Documentation:
- Ensure compliance with local, state, and federal regulations.
- Maintain organized and complete financial records for auditing purposes.
Qualifications:
- Proven experience as a Bookkeeper or in a similar role.
- Proficiency in using accounting software (e.g., QuickBooks, Xero).
- Strong understanding of financial principles and practices.
- Excellent attention to detail and accuracy in data entry.
- Effective communication skills, both written and verbal.
- Ability to work independently and meet deadlines.
- Associate’s or Bachelor’s degree in Accounting or related field preferred.
Tasks
- Calculate fixed assets and depreciation
- Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
- Maintain general ledgers and financial statements
- Post journal entries
- Prepare tax returns
- Prepare trial balance of books
Experience and specialization
Computer and technology knowledge
Additional information
Personal suitability
- Judgement
- Organized
- Reliability
- Team player
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By mail
26 CRYSTALRIDGE DRIVE suite 106OKOTOKS, ABT1S 2C3
Advertised until
2024-02-10
Here are some frequently asked questions to help you gain a better understanding of this Bookkeeper:
1: What is bookkeeping, and why is it important?
Bookkeeping is the systematic recording, organizing, and tracking of financial transactions within an organization. It involves maintaining accurate records of income, expenses, assets, and liabilities. Proper bookkeeping is vital for businesses to monitor their financial health, make informed decisions, and fulfill regulatory requirements.
2:What is the difference between bookkeeping and accounting?
While bookkeeping and accounting are often used interchangeably, they serve different purposes. Bookkeeping involves the day-to-day recording of financial transactions, whereas accounting encompasses a broader scope, including interpreting, classifying, and summarizing financial data. Bookkeeping is the foundation upon which accounting builds to generate financial statements and reports.
3: What are the basic principles of double-entry bookkeeping?
Double-entry bookkeeping is based on two fundamental principles:
- Every transaction has equal and opposite effects: For every debit entry, there must be an equal credit entry.
- The accounting equation: Assets = Liabilities + Equity. Every transaction must maintain this equation’s balance.
4: What are the essential documents in bookkeeping?
Key documents include:
- Invoices: Issued for sales or received for purchases.
- Receipts: Confirming payments made or received.
- Bank Statements: Detailing financial transactions.
- Payroll Records: Documenting employee compensation.
5: How often should bookkeeping tasks be performed?
Regularity is key. Bookkeeping tasks such as recording transactions, reconciling accounts, and generating financial reports should ideally be done on a daily or weekly basis. Consistent bookkeeping ensures accurate and up-to-date financial information.
6: Can I use software for bookkeeping, or is manual bookkeeping still relevant?
Many businesses now use bookkeeping software due to its efficiency and accuracy. However, the choice depends on the business’s size, complexity, and the preference of the bookkeeper. Small businesses may still find manual bookkeeping feasible, but software streamlines processes and reduces the risk of errors.
7: How can a professional bookkeeper benefit my business?
Hiring a professional bookkeeper brings expertise to ensure accurate records, compliance with tax regulations, and timely financial reporting. This allows business owners to focus on core activities, confident that their financial records are in capable hands.
8: What are the common mistakes to avoid in bookkeeping?
Common mistakes include neglecting to reconcile accounts regularly, not keeping receipts and documentation, and inaccurately categorizing transactions. Regular reviews and attention to detail help mitigate these errors.
9: How does bookkeeping contribute to business growth?
Accurate bookkeeping provides valuable insights into a business’s financial performance, enabling informed decision-making. It helps identify profitable ventures, control expenses, and secure financing by presenting a clear picture of the business’s financial health to potential investors or lenders.
10: Can I handle bookkeeping on my own, or do I need a professional?
Small businesses may manage basic bookkeeping tasks independently, but as the business grows, hiring a professional bookkeeper becomes advisable. Professionals bring expertise, ensure compliance, and free up time for business owners to focus on strategic aspects of their operations.
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