adminAs an Administrative Officer at Xtractor Logistics Ltd, you will be responsible for managing and overseeing various administrative tasks to contribute to the efficiency and effectiveness of our organization. This role involves coordinating office operations, handling documentation, and supporting the overall functioning of the business.
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
Key Responsibilities:
- Office Management: Oversee day-to-day office operations, ensuring a well-organized and efficient work environment. Manage office supplies, equipment, and facilities.
- Meetings and Events: Coordinate and schedule meetings, conferences, and events. Prepare agendas, take minutes, and ensure all logistical arrangements are in place.
- Documentation and Record Keeping: Manage and organize company documents, records, and files. Ensure proper documentation and filing systems are in place for easy retrieval.
- Communication: Facilitate effective communication within the organization. Handle internal and external correspondence, emails, and phone calls. Liaise with stakeholders as needed.
- Budget Management: Assist in budget management by tracking office-related expenses, preparing reports, and making recommendations for cost-saving measures.
- Human Resources Support: Provide support to the HR department in areas such as recruitment, onboarding, and staff records management.
- Policy Adherence: Ensure compliance with organizational policies and procedures. Implement and enforce office policies to maintain a positive and productive work environment.
- Technology Management: Proficiently use office software, project management tools, and communication platforms. Stay updated on technological advancements relevant to administrative functions.
- Confidentiality: Handle confidential information with discretion. Implement and enforce security measures to protect sensitive data.
- Supervision: Supervise and lead administrative staff, providing guidance, training, and support. Foster a positive and collaborative team environment.
Qualifications:
- Bachelor’s degree in business administration, management, or a related field.
- Proven experience in administrative roles, with a track record of effective office management.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office and other relevant office software.
- Familiarity with budget management and basic HR functions.
- Discretion and ability to handle confidential information.
- Problem-solving skills and attention to detail.
Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance options.
- Retirement savings plan.
- Opportunities for professional development.
- Positive and collaborative work environment.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Oversee and co-ordinate office administrative procedures
Supervision
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Attention to detail
Personal suitability
- Excellent oral communication
- Flexibility
- Organized
- Reliability
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
By mail
33131 South Fraser Way suite 204Abbotsford, BCV2S 2B1
Advertised until
2023-11-26
Here are some frequently asked questions to help you gain a better understanding of this Administrative officer:
1: What does an Administrative Officer do?
An Administrative Officer is responsible for managing and overseeing administrative tasks within an organization. This includes handling office operations, coordinating meetings, managing documentation, and ensuring compliance with policies.
2: What qualifications are required to become an Administrative Officer?
Qualifications typically include a bachelor’s degree in business administration, management, or a related field. Relevant experience in administrative roles and strong organizational skills are also important.
3: What are the key responsibilities of an Administrative Officer?
Administrative Officers are responsible for office management, organizing and scheduling meetings, handling correspondence, managing budgets, supervising administrative staff, and ensuring adherence to organizational policies.
4: How does an Administrative Officer contribute to office efficiency?
Administrative Officers contribute to efficiency by streamlining processes, implementing effective organizational systems, managing resources, and ensuring that administrative functions support the overall goals of the organization.
5: Is technology proficiency important for an Administrative Officer?
Yes, Administrative Officers often need proficiency in office software, project management tools, and communication platforms to efficiently manage tasks, data, and communication within the organization.
6: How does an Administrative Officer handle confidential information?
Administrative Officers handle confidential information with discretion and ensure that sensitive data is protected. This involves implementing security measures, restricting access, and following privacy policies.
7: Can an Administrative Officer advance in their career?
Yes, Administrative Officers can advance by gaining additional experience, pursuing further education, and taking on roles with increased responsibilities such as Executive Assistant, Office Manager, or even higher-level administrative positions.
8: How does an Administrative Officer contribute to budget management?
Administrative Officers contribute to budget management by tracking expenses, preparing budget reports, monitoring resource allocation, and making recommendations for cost-saving measures within the administrative function.
9: What skills are essential for an Administrative Officer?
Key skills include organizational skills, attention to detail, time management, communication skills, proficiency in office software, problem-solving abilities, and the ability to work well under pressure.
10: How does an Administrative Officer handle multitasking?
Administrative Officers handle multitasking by prioritizing tasks, creating efficient workflows, and staying organized. Effective time management is crucial to managing multiple responsibilities.
11: Can an Administrative Officer work in different industries?
Yes, Administrative Officers are versatile professionals who can work in various industries, including healthcare, finance, education, and more. The skills they possess are transferable across different sectors.
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