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We are looking for an experienced Administrative Officer responsible for managing office activities, handling administrative duties, and ensuring effective coordination between departments.
Job details
- Location: Surrey, BC
- Salary: 27.40 hourly / 30 to 40 hours per week
- Terms of employment Permanent employment: Full time Day, Shift, Early Morning, Morning
- Start date: Starts as soon as possible
- Vacancies 2
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
2 years to less than 3 years
Responsibilities:
- Manage day-to-day administrative operations, including overseeing office supplies, equipment, and facilities.
- Coordinate meetings, appointments, and travel arrangements for management and staff.
- Assist in preparing reports, presentations, and other documentation as needed.
- Handle correspondence, emails, and phone calls, directing them to the appropriate staff members.
- Maintain office records, databases, and filing systems in an organized manner.
- Assist in HR-related tasks such as onboarding new employees, maintaining personnel records, and coordinating training sessions.
- Liaise with vendors, suppliers, and service providers to ensure smooth office operations.
- Collaborate with different departments to facilitate effective communication and support cross-functional activities.
- Assist in budget preparation and monitoring of office expenses.
Requirements:
- Proven experience as an Administrative Officer, Administrative Assistant, or in a similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Ability to handle confidential information with discretion.
- Bachelor’s degree in Business Administration or related field preferred.
Tasks
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2023-12-20
Here are some frequently asked questions to help you gain a better understanding of this Administrative officer:
- What does an Administrative Officer do? Administrative Officers oversee and manage various administrative tasks within an organization, including office operations, administrative support, record-keeping, and coordinating activities between departments.
- What are the primary responsibilities of an Administrative Officer? Their responsibilities include managing office supplies, coordinating meetings, handling correspondence, maintaining records, assisting in HR-related tasks, supporting staff, and ensuring smooth office operations.
- What skills are essential for a successful Administrative Officer? Essential skills include strong organizational abilities, proficiency in office software, excellent communication skills, multitasking capabilities, attention to detail, problem-solving skills, and the ability to work independently.
- What tasks are typically performed by an Administrative Officer? Administrative Officers manage schedules, handle phone calls and emails, organize meetings, assist in preparing reports and documents, maintain filing systems, oversee office facilities, and support administrative staff.
- How does an Administrative Officer contribute to organizational efficiency? They play a vital role in streamlining administrative processes, ensuring effective communication, maintaining accurate records, providing support to staff, and optimizing office procedures for increased productivity.
- What challenges might an Administrative Officer face in their role? Challenges may include managing multiple tasks simultaneously, handling time-sensitive assignments, addressing conflicting priorities, and adapting to changing office needs.
- What tools or technologies are commonly used by Administrative Officers? They commonly use office productivity software (such as MS Office Suite), email systems, calendar management tools, database software, and office communication tools for efficient workflow management.
- What opportunities for career growth exist for Administrative Officers? Experienced Administrative Officers can progress to managerial roles, such as Office Manager, Executive Assistant, or move into specialized administrative fields within industries like healthcare, education, or government.
- What advice would you give to someone aspiring to become an Administrative Officer? Gain administrative experience, develop organizational and communication skills, familiarize yourself with office software, and seek opportunities for continuous learning and skill development.
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