adminAs an Administrative Assistant at SaskIT Inc, you will play a pivotal role in supporting daily operations and ensuring the efficient functioning of our office. This position requires a proactive individual who can handle a variety of administrative tasks and contribute to the overall success of the organization.
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Office Management: Oversee day-to-day office operations, including maintaining supplies, managing incoming and outgoing mail, and ensuring a clean and organized workspace.
- Calendar Management: Coordinate and manage schedules for executives and team members, including arranging meetings, appointments, and travel arrangements.
- Communication: Serve as the primary point of contact for internal and external inquiries, providing information or redirecting as appropriate. Manage phone calls and correspondence.
- Documentation and Filing: Maintain organized filing systems for physical and digital documents. Assist in the creation, editing, and proofreading of documents as needed.
- Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and take minutes when required. Ensure meeting rooms are set up and equipped.
- Data Entry: Accurately enter and update information in databases, spreadsheets, and other systems. Generate reports and assist in data analysis as needed.
- Support to Executives: Provide administrative support to executives, including preparing reports, presentations, and assisting with special projects.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office Suite and other relevant software applications.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Proactive and able to work independently.
Benefits:
- Competitive salary based on experience.
- Health and dental insurance coverage.
- Opportunities for professional development and growth.
- Positive and collaborative work environment.
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Oversee the preparation of reports
- Manage contracts
- Establish and implement policies and procedures
- Conduct performance reviews
- Assign, co-ordinate and review projects and programs
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
Benefits
Long term benefits
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
This job posting includes screening questions. Please answer the following questions when applying:
- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
Advertised until
2024-02-16
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
1. What does an administrative assistant do?
Administrative assistants are versatile professionals who provide support to executives, managers, and teams by handling a range of administrative tasks. This includes managing schedules, handling correspondence, organizing meetings, and maintaining office efficiency.
2. Is a college degree necessary to become an administrative assistant?
While a college degree can be beneficial, it’s not always required. Relevant experience, strong organizational skills, and attention to detail are often valued more highly in this role.
3. What skills are essential for an administrative assistant?
Key skills include excellent communication, organization, time management, attention to detail, proficiency in office software, and the ability to multitask effectively.
4. How does an administrative assistant handle competing priorities?
Administrative assistants excel at prioritizing tasks. They assess deadlines, urgency, and importance to ensure that critical tasks are completed promptly while managing other responsibilities efficiently.
5. Is discretion important for an administrative assistant?
Absolutely. Administrative assistants often handle sensitive information and confidential matters. Discretion and the ability to maintain confidentiality are crucial aspects of the role.
6. How does technology play a role in the work of an administrative assistant?
Administrative assistants leverage technology for various tasks, including email communication, scheduling software, document creation, and data management. Proficiency in office software is a valuable asset.
7. Can an administrative assistant advance in their career?
Yes, administrative assistants can advance to higher-level administrative roles, such as executive assistant or office manager. Professional development opportunities and additional skills can contribute to career growth.
8. How does an administrative assistant contribute to office efficiency?
Administrative assistants streamline processes, handle routine tasks, and support their team, allowing others to focus on their core responsibilities. Their organizational skills contribute significantly to office efficiency.
9. What is the role of an administrative assistant in team collaboration?
Administrative assistants often act as the glue that holds a team together. They facilitate communication, coordinate meetings, and ensure that everyone has the information and resources they need to work effectively.
10. How does an administrative assistant handle a fast-paced work environment?
Adaptability is key. Administrative assistants thrive in dynamic settings, where they can apply their organizational skills to manage the fast-paced demands of the job.
11. What is the most rewarding aspect of being an administrative assistant?
Many administrative assistants find satisfaction in contributing to the smooth operation of an organization, solving problems, and being an essential part of a collaborative team.
12. How can someone become an administrative assistant?
Individuals interested in becoming administrative assistants can gain relevant skills through administrative courses, certifications, or by gaining practical experience in administrative roles.
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