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As an Administrative Assistant, you will play a key role in providing administrative support, ensuring smooth office operations, and assisting with various tasks to facilitate efficient workflow.
Job details
- Location: 9834 – 60 Avenue NWEdmonton, ABT6E 0C5
- Salary: 26.34 hourly / 35 hours per week
- Terms of employment Permanent employment: Full time Day, Morning
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Manage and maintain executives’ schedules, arrange meetings, and coordinate appointments.
- Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate departments.
- Prepare and edit documents, reports, and presentations using MS Office or similar software.
- Assist in organizing and maintaining filing systems, both physical and digital.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Order and maintain office supplies and equipment, ensuring adequate stock levels.
- Assist in organizing company events, meetings, and conferences as needed.
- Greet visitors, clients, and guests and ensure a hospitable and professional reception.
Requirements:
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent communication and interpersonal skills, both written and verbal.
- Strong organizational abilities and attention to detail.
- Ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
- High school diploma; additional qualifications in Office Administration or related field are a plus.
Benefits:
- Competitive salary based on experience and qualifications.
- Health insurance benefits and retirement plans.
- Opportunities for career growth and professional development in a supportive work environment.
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
Experience and specialization
Computer and technology knowledge
Additional information
Work conditions and physical capabilities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2023-12-23
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
- What does an Administrative Assistant do? Administrative Assistants provide clerical and administrative support, including managing schedules, handling correspondence, organizing files, and assisting in daily office operations.
- What are the primary responsibilities of an Administrative Assistant? Their responsibilities include managing calendars, scheduling appointments, preparing documents and reports, answering phone calls, coordinating meetings, and maintaining office supplies.
- What skills are essential for a successful Administrative Assistant? Essential skills include proficiency in office software (MS Office, Google Workspace), excellent communication, organization, time management, attention to detail, and the ability to multitask efficiently.
- In which industries do Administrative Assistants typically work? They work across various industries such as healthcare, finance, education, government, non-profit organizations, and almost any sector requiring administrative support.
- What makes a great Administrative Assistant? A great Administrative Assistant is proactive, adaptable, possesses strong problem-solving skills, maintains confidentiality, and excels in both independent and team settings.
- What challenges might an Administrative Assistant face in their role? Challenges may include managing multiple tasks simultaneously, meeting deadlines, handling diverse responsibilities, and adapting to evolving office needs.
- What technologies or tools do Administrative Assistants commonly use? They frequently use office software for word processing, spreadsheets, and presentations, along with email management tools, scheduling software, and database systems.
- What career growth opportunities exist for Administrative Assistants? Experienced Assistants may advance to roles such as Executive Assistant, Office Manager, or specialize in specific areas such as project management, HR, or event planning.
- What advice would you give to someone interested in becoming an Administrative Assistant? Focus on developing strong organizational skills, attention to detail, and proficiency in office software. Gain practical experience through internships or entry-level positions to build a foundation.
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