adminAn administrative assistant is a key team member responsible for providing administrative support to ensure efficient operation within an organization. They assist with a variety of clerical and administrative tasks, contributing to the smooth functioning of the office.
Overview
Languages
English
Education
- Bachelor’s degree
- or equivalent experience
Experience
7 months to less than 1 year
Responsibilities:
- Managing Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and mail.
- Scheduling and Coordination: Organizing meetings, appointments, and travel arrangements for executives or teams.
- Data Entry and Record-Keeping: Maintaining accurate records, databases, and filing systems.
- Office Supplies and Inventory: Monitoring and ordering office supplies, ensuring adequate inventory levels.
- Document Preparation: Drafting, editing, and formatting documents, reports, and presentations.
- Reception and Customer Service: Greeting visitors, answering inquiries, and providing general administrative support.
- Administrative Support: Assisting various departments with administrative tasks as needed.
- Calendar Management: Managing schedules, calendars, and appointments for multiple team members.
Requirements:
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Proven experience as an administrative assistant or in a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Excellent time management and organizational skills with the ability to prioritize tasks.
- Strong communication skills, both written and verbal.
- Attention to detail and problem-solving abilities.
- Ability to handle confidential information with discretion.
Benefits
Health benefits
Other benefits
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
Include this reference number in your application
2674455
How-to-apply instructions
Here is what you must include in your application:
- Job reference number
- References attesting experience
- Highest level of education and name of institution where it was completed
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- What is the highest level of study you have completed?
Advertised until
2023-12-14
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
What does an administrative assistant do?
Administrative assistants provide vital support by managing communications, organizing schedules, handling paperwork, and aiding in office management. They help ensure smooth day-to-day operations.
What are the key responsibilities of an administrative assistant?
Their tasks include managing correspondence, scheduling meetings, organizing files, preparing documents, maintaining office supplies, and assisting with various administrative duties as needed.
What skills are essential for an administrative assistant?
Strong communication, organization, time management, computer proficiency (Microsoft Office), attention to detail, problem-solving, multitasking, and adaptability are crucial.
What qualifications are needed to become an administrative assistant?
Typically, a high school diploma or equivalent is required. Additional certifications or training in office administration can be advantageous. Experience in a similar role is often preferred.
What career paths can an administrative assistant take?
Administrative assistants can progress to executive assistant roles, office manager positions, or specialize in areas like HR, finance, or project management with further education or experience.
What’s the work environment like for administrative assistants?
They generally work in office settings, supporting different departments or executives. The job may involve interacting with staff, clients, or visitors regularly.
How do administrative assistants contribute to an organization’s success?
They play a vital role in ensuring administrative efficiency, allowing other staff to focus on core tasks. Their support keeps the office running smoothly, fostering productivity.
Are there opportunities for growth as an administrative assistant?
Yes, they can advance to higher-level administrative roles or specialize in particular areas, depending on their skills, experience, and ongoing professional development.
What challenges might administrative assistants face?
Managing multiple tasks simultaneously, handling diverse responsibilities, and adapting to varying demands are common challenges. Prioritizing workload efficiently is crucial.
How can one become an efficient administrative assistant?
By continuously improving skills, staying organized, communicating effectively, being proactive, and staying updated with technology and administrative tools.
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